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How Local Government ERP Manages Municipal Finances End-to-End

Tue, 15 Sep 2026 13:13:52 GMT

How Local Government ERP Software Manages Municipal Finances and Daily Operations

Most municipal finance headaches trace back to the same root cause: data living in separate systems that do not talk to each other. A purchase order sits in one spreadsheet, payroll allocations in another, and council members review budget reports that were already two weeks old when the finance director exported them. A purpose-built local government ERP eliminates those gaps by connecting every financial transaction — from the moment a fund is established to the moment an auditor requests a trail — inside one unified system. With fall budget season underway, that connection matters more than ever.

Why Municipal Finance Requires Purpose-Built ERP Software

Municipal accounting follows GASB standards, not commercial GAAP, which means a standard business accounting tool cannot handle the job correctly. Government ERP software built for municipalities enforces the rules that protect public funds by design, not as an add-on.

Commercial software tracks profit and loss across a single entity. Municipal fund accounting tracks resources by purpose — General Fund, Special Revenue, Capital Projects, Debt Service, and Enterprise funds each carry their own balance, their own rules, and their own legal spending constraints. An ERP designed for government enforces those constraints automatically, so a payroll run cannot accidentally charge the wrong fund without a flag stopping it first.

GASB standards also require modified accrual basis accounting for governmental funds and encumbrance accounting — a mechanism that reserves fund balance the moment a purchase order is approved, not when the invoice arrives. Commercial software skips encumbrances entirely because private businesses do not need them. Municipalities do, because spending a dollar that is already committed elsewhere creates a real compliance problem.

How Do ERP Modules Connect Across the Municipal Finance Lifecycle?

Each module in a well-designed municipal ERP hands data forward to the next step automatically, so staff enter information once and the system carries it through the full transaction cycle.

Fund Accounting as the Foundation. Every other module writes back to the fund accounting ledger. When revenue arrives, it posts to the correct fund. When a PO is approved, an encumbrance reduces available fund balance. When payroll runs, costs hit the right department and fund code. The ledger is always current because nothing bypasses it.

Revenue Management Feeding Fund Balances in Real Time. Utility billing, permit fees, and license revenue flow directly into the fund accounting layer as transactions are posted. A building permit issued this morning increases the Special Revenue fund balance this morning — not at month-end reconciliation. That real-time feed is what lets finance directors answer council questions on the spot instead of pulling yesterday's export.

Procurement and PO Automation with Budget Checks. When a department submits a requisition, the system checks available fund balance before the PO can be approved. If the balance is insufficient, the request routes for budget amendment rather than silently overspending the fund. Once approved, the PO automatically creates an encumbrance. When goods are received and matched to the PO, the payment voucher posts to the ledger without a manual journal entry — a process that, done manually, requires staff to touch the same transaction four or five separate times.

For a closer look at how module depth scales with your municipality's size, the local government ERP standard package covers the core procurement-to-payment workflow for smaller governments.

Payroll Costs Coded Directly to Funds. A parks department employee whose salary splits across the General Fund and a grant-funded Special Revenue Fund needs that split to post correctly every pay period. With integrated payroll and HR, fund and department codes are set at the employee level and carried forward automatically each cycle. No duplicate entry, no end-of-month reconciliation spreadsheet to manually correct the allocation.

ACH Payments Closing the Disbursement Loop. On the vendor side, ACH replaces paper check runs — payments post electronically and the remittance detail flows back to the AP ledger without manual matching. On the citizen side, residents paying utility bills or permit fees via ACH reduce counter traffic and eliminate the manual posting step that paper or card payments require. Both directions update fund balances automatically.

BI Reporting and Council-Ready Dashboards. Because every module writes to the same database, the reporting layer always reflects live data. Finance directors can pull a budget-versus-actual report by fund, department, or project without exporting to a spreadsheet and reformatting it. Council members see the same numbers the finance team sees, with an audit trail attached to every transaction.

How Does ERP Improve Budget Transparency for City Councils?

Real-time dashboards replace static spreadsheets, so council members see current fund balances and spending trends rather than a snapshot from the last export cycle. When a council member asks how much remains in the capital projects fund mid-meeting, the finance director can pull the live figure rather than estimating from memory.

With fall budget finalization in progress for many municipalities, the ability to model scenarios directly in the system — rather than maintaining parallel spreadsheet versions — cuts preparation time significantly. Proposed budget amendments update the encumbrance picture immediately, so finance directors present to councils with current data rather than a best-guess projection.

The audit trail built into every transaction also simplifies external auditor requests. Instead of reconstructing a transaction history from paper files, staff can pull the complete record directly from the system.

Scaling ERP Across Small and Mid-Sized Municipalities

A single integrated ERP can manage finance, HR, and procurement even for smaller governments — the difference is in the depth of modules activated, not in running separate systems. Tiered packages let municipalities start with core functionality and expand as needs grow. The full-featured local government ERP tier includes the complete module set — fund accounting, revenue management, procurement, payroll, ACH, BI reporting, and employee self-service — for municipalities that need the full lifecycle managed in one place.

Smaller governments often start with entry-level configurations that cover fund accounting and basic payroll, then add procurement automation and revenue management as staff capacity grows. The key is that all tiers share the same data architecture, so adding a module does not require migrating data or reconciling two systems.

Why Cloud Hosting Matters During Month-End Close and Budget Season

Municipal finance runs on hard deadlines: month-end close, council meeting dates, audit windows, and fiscal year rollover. Hosting on Google Cloud means the system stays accessible during peak processing periods without depending on on-premise hardware that requires local IT maintenance. Remote finance staff and administrators can access live data without a VPN workaround, which matters when a council meeting runs late and the finance director needs a fund balance from home.

Cloud infrastructure also handles disaster recovery automatically — a server failure at city hall does not take down the general ledger during year-end close. For municipal IT directors evaluating ERP vendors, that uptime reliability directly supports the compliance and audit requirements finance teams must meet.

Connecting every module in one system means each transaction only gets entered once, yet it informs the fund ledger, the budget report, the vendor payment, and the audit trail simultaneously — that is the measurable outcome of a well-integrated municipal ERP.

Explore how RDA Systems structures its tiered local government solutions to match your municipality's current needs and growth path.

Procurement Automation Software for Marietta Public Agencies

Fri, 11 Sep 2026 12:45:00 GMT

Procurement Automation Software for Marietta Public Agencies

Because public agencies in Marietta, GA must balance transparency, compliance, and efficiency, procurement automation through cloud ERP software eliminates manual purchase orders, speeds vendor approvals, and creates audit-ready records that meet state and federal requirements for municipalities and school districts nationwide.

How Does Procurement Automation Reduce Administrative Workload?

Procurement automation digitizes requisitions, approvals, purchase orders, and receiving workflows, replacing paper forms and email chains with a unified online system accessible to staff and vendors.

Your purchasing team tracks requests in real time. Department heads approve requisitions electronically from any device. Automated routing enforces spending limits and segregation of duties without manual oversight. Vendor catalogs integrate directly into the system, reducing data entry errors and speeding order placement.

RDA Systems connects procurement with accounts payable and general ledger modules so invoices match purchase orders automatically. You eliminate duplicate payments, improve cash flow forecasting, and maintain complete transaction histories for audits. Staff spends less time chasing approvals and more time negotiating better contracts and managing vendor relationships near me.

What Compliance Standards Apply to Government Procurement?

Municipalities and school districts must follow competitive bidding thresholds, prevailing wage requirements, vendor eligibility rules, and purchasing policies established by state law and local ordinances that govern taxpayer-funded expenditures.

Your agency documents vendor selection, bid evaluations, and contract awards to demonstrate fair and transparent procurement practices. Failure to comply invites audit findings, legal challenges, and erosion of public trust.

RDA Systems embeds compliance controls throughout the procurement workflow. The platform enforces bidding thresholds, captures required documentation, and generates audit reports that verify adherence to policy. Automated alerts notify staff when contracts near expiration or spending approaches budget limits, preventing unauthorized purchases and ensuring fiscal accountability. Integrate procurement with broader financial operations using our local government ERP solutions in Marietta that unify budgeting, purchasing, and reporting.

Can Small Agencies Justify the Investment in Procurement Software?

Even small public agencies process hundreds of purchase orders annually, managing vendor relationships, contract compliance, and budget tracking across multiple departments and funding sources simultaneously.

Manual procurement creates bottlenecks. Staff waits days for approvals. Departments exceed budgets because real-time spending data isn't available. Auditors struggle to reconstruct transaction histories from paper files and email threads.

RDA Systems offers affordable, scalable procurement modules that integrate with fund accounting, payroll, and revenue management. You gain enterprise-grade automation without the licensing fees or customization costs demanded by large vendors. Cloud hosting eliminates server maintenance and IT overhead. Implementation includes data migration, system configuration, and user training so your team adopts the platform confidently and quickly.

How Do Marietta's Vendor Networks Influence Procurement Strategy?

Marietta, GA public agencies source goods and services from regional suppliers, state contract vendors, and national distributors that serve the metro Atlanta market with varying lead times and delivery capabilities.

Your procurement team balances cost, quality, and delivery speed. Local vendors offer faster turnaround for urgent needs but may charge higher prices. State contracts provide competitive pricing but require adherence to specific terms and conditions.

RDA Systems maintains vendor catalogs and contract details within the ERP platform so purchasing staff compare options, verify pricing, and select the best source for each requisition. Automated compliance checks ensure purchases align with approved contracts and budget allocations. Transparent reporting lets administrators review vendor performance, identify savings opportunities, and negotiate better terms during contract renewals. Extend your automation strategy with our finance department solutions in Marietta that link procurement data directly to financial reporting and budget monitoring.

Procurement automation brings speed, transparency, and accountability to public sector purchasing. RDA Systems delivers the cloud technology and implementation expertise that municipalities and school districts need to modernize operations and serve their communities effectively.

Explore procurement automation tailored for public agencies. Start a conversation with RDA Systems at 770-402-7739 to see how our ERP platform transforms purchasing workflows.

When Should School Districts in Alpharetta Consider ERP Migration

Wed, 12 Aug 2026 12:45:00 GMT

When Should School Districts in Alpharetta Consider ERP Migration

If your school district in Alpharetta, GA struggles with outdated financial systems, disconnected payroll and HR platforms, or manual reporting that consumes staff time, migrating to cloud-based ERP software eliminates inefficiencies and delivers real-time visibility into fund accounting, procurement, and compliance reporting for districts of all sizes.

What Signs Indicate Your District Has Outgrown Legacy Systems?

Legacy financial software shows its age through slow performance, limited reporting, frequent workarounds, and dependence on a single staff member who understands the system.

Your finance team spends hours reconciling data between separate platforms for payroll, accounts payable, and general ledger. Budget managers lack real-time visibility into department spending. Audit preparation requires exporting spreadsheets and manually verifying fund balances across multiple databases.

When staff turnover threatens institutional knowledge or your vendor announces end-of-support dates, you face operational risk. RDA Systems provides modern, fully integrated ERP platforms that reduce manual processes, improve data accuracy, and give administrators secure online access to meaningful financial information whenever they search for solutions near me.

How Does Implementation Timing Affect District Operations?

Starting ERP implementation during summer months or winter break minimizes disruption to payroll cycles, budget preparation, and school year operations that demand staff attention daily.

You coordinate project discovery, data migration, and system configuration when finance and HR teams have bandwidth for training and testing. RDA Systems follows a structured methodology that includes collaboration with district stakeholders, quality assurance, and change management best practices.

Launching before the fiscal year gives your team time to become comfortable with new workflows before budget season. Post-launch support and optimization continue through the first reporting cycles to ensure confidence and accuracy. For broader administrative automation, consider our local government ERP solutions in Alpharett a that share the same fund accounting foundation used by municipalities.

Which ERP Features Matter Most for K-12 Financial Management?

School districts require fund accounting, payroll, HR, procurement, revenue management, and automated reporting tools that meet state education finance standards and federal grant compliance requirements.

Your district manages multiple funding sources including local property taxes, state allocations, federal grants, and special programs. Each fund must maintain separate accounting records with dedicated revenue streams and expenditure tracking.

RDA Systems automates annual school reports, financial statements, and compliance filings using templates aligned with Georgia Department of Education requirements. Real-time dashboards let superintendents, principals, and board members monitor spending, track personnel costs, and review budget variances without waiting for month-end reports. Secure cloud access hosted in the Google Cloud ensures data remains protected, compliant, and available to authorized users across campuses. Enhance your finance department capabilities with our finance department solutions in Alpharetta designed for public sector budgeting and reporting.

Do Alpharetta's Growing Enrollment Trends Require Scalable Technology?

Alpharetta, GA school districts experience enrollment growth driven by new residential development and families relocating to the metro Atlanta region for employment and education opportunities throughout the year.

Increasing student populations strain administrative systems built for smaller operations. Your finance team manages more employees, larger budgets, and expanded procurement needs while maintaining the same reporting deadlines and compliance standards.

RDA Systems delivers scalable ERP solutions that grow with your district. Cloud-based architecture adapts to changing user counts, transaction volumes, and reporting complexity without requiring hardware upgrades or costly software re-implementation. You maintain operational efficiency and financial transparency as enrollment expands.

Modern ERP software transforms how school districts manage finances, payroll, and administrative operations. RDA Systems brings decades of public sector expertise and responsive customer support to every implementation.

Plan your district's ERP migration with confidence. Request a demonstration from RDA Systems by calling 770-402-7739 and explore how cloud technology simplifies K-12 financial management.

RDA FAMILY SPOTLIGHT: KYLE SANSING

Thu, 23 Jul 2026 11:39:52 GMT

RDA FAMILY SPOTLIGHT: KYLE SANSING

Business Consultant and Author, Jim Collins, is quoted as saying, “Great vision without great people is irrelevant.” We, at RDA Systems, believe that as well which is why we hire “great people” at all levels of our organization.

This month we are excited to recognize Kyle Sansing, the Director of our Client Care Support Team. He works one on one with clients to resolve support issues and leads new client implementations. He also coaches his team on support and software.

Some fun facts about Sansing are as follows: his family and friends describe him as dependable, personable, and funny and his favorite food is Hibachi fried rice. In his own words he describes his personal motto as, “Find joy in everything you choose to do. I have found that if you look for joy in every situation, whether good or bad, you will lead a life filled with opportunity and optimism.”

When asked if he could meet anyone from any time period, Sansing responded, “I would love to speak to my kids in the future when they are adults. They are 5 and 3 now, and I would love to see them as happy and healthy adults!” That “proud papa” and caring attitude filters into his work role as well as he oversees each RDA Client’s needs.

He started at RDA in 2015 after finding a job description for a client care team member on a job board. “I remember spending hours reading through their website, learning about their company and values. Immediately, I knew this was the place I wanted to work! I love the emphasis that RDA puts on our core values,” reflects Sansing. His hard work over the next few years earned him a promotion in 2019, and now he leads the entire department.

His proudest moments at the company are when they come together to help people in need -whether it was someone in the community, an employee or family member, or a charity. There have been several instances where the company donated time or money to help with a variety of difficult situations. Compassion is a core value of RDA Systems, and Sansing is proud to see everyone at the company live through that value in real-time. Another core value is integrity because the team places a high value on being ethical and always doing the right thing.

Sansing’s professional wish list for the next 10 years is to meet each one of his clients. He loves to travel to trade shows and user group meetings to meet the people he frequently speaks with on the phone. His personal wish is to go to Canada on a cruise.

We are proud to have Kyle Sansing as part of our leadership team and look forward to a long-term tenure of great service at our company over the years to come.

RDA Systems. Inc. is a successful multi-generational software and consulting company that specifically caters to small schools, towns, and counties. Our US based team focuses on quality, modern and secure cloud-based software, and excellent client service. To learn more about how RDA Systems’ Municipal Suite, School District Suite and Concierge Support can work for you and your team, go to www.RDASystems.com.

RDA FAMILY SPOTLIGHT: Riley Davis – Third Generation Family Employee

Thu, 23 Jul 2026 11:38:28 GMT

RDA FAMILY SPOTLIGHT: Riley Davis – Third Generation Family Employee

RDA Systems is one of the many family businesses operated throughout the U.S.A. According to Family Business Institute, on average, only 30% of family businesses survive past the second generation.1 RDA Systems Inc. officially has beaten those odds.

This month, RDA is spotlighting Riley Davis who is a third-generation family employee. He grew up within the RDA culture, going to conferences with his dad and holding various part-time positions throughout his young adult years. He always enjoyed RDA’s positive work environment and the staff who worked around him.

After graduating with a marketing degree from the University of Tennessee at Chattanooga (UTC), Riley developed his sales skills and entrepreneurial mindset at Becton Dickinson as a surgical Device Representative with a proven track record of success. He knew at some point there would be an opportunity to join his family’s small business and concentrated his efforts on improving his business acumen and sales knowledge until then.

While at UTC, he played wide receiver and secured three Southern Conference championships. Go Mocs! He met Emily (his future wife) in college as she played Volleyball for UTC before she transferred to the University of Georgia to finish school. They lost touch for several years then reconnected at a mutual friend’s wedding where they rekindled their friendship, and the rest was history! Riley and Emily married in July 2021 and enjoy hiking, sports activities, and discovering local breweries/restaurants on the weekend with friends.

Just recently, in January 2022, Riley accepted a position at RDA as a Sales Consultant. His main responsibilities are to represent RDA at conferences, drive campaigns to create awareness of RDA’s product suites, and meet all the RDA Users. Riley is ecstatic to finally work full-time alongside his father, Dave Davis. As he grows into his new role, Riley looks forward to partnering with his dad and the company leadership team to take their business’s success to new levels of excellence, provide great service for their clients, and continue to build the positive work environment and family culture for which their company is known.

Because Riley has been within the walls of RDA since childhood, he has a unique small business perspective. He can recall several instances where he was proud of the company his family built. Some of those proud moments include the consistent customer support stories and all the personal relationships RDA clients typically develop with RDA staff. He is very proud to work with all of RDA’s great employees.

Riley loves the culture of his family’s business, which ensures that all work and no play is not good for anyone. One of the activities he loves to do outside of work is compete in bicycle races. He’s planning on completing his first Century Ride (100 miles) at some point during 2022. Personally, his friends and family know that when the rubber meets the road, Riley will be there. He has a track record of supporting people in need, especially in tough situations.

One of the skills Riley established that contributes to his business success and life achievements is understanding that “you have two ears, but only one mouth.” According to Riley, listening intently is just as – and many times more important – than speaking. He recognizes that achieving mutual goals happens far more easily when he takes the time to understand someone’s position and find a win-win for everyone.

Riley’s favorite food is the “All Star Special” from Waffle House. If he were granted a wish and could meet anyone from any time period, Riley would pick Dwayne “The Rock” Johnson because he truly appreciates his drive and work ethic. Johnson’s outlook on life also has been inspirational to him. A close second choice, according to Riley, would be Mark Cuban (American entrepreneur television personality, and media proprietor).

Riley’s favorite types of books are mystery novels. He shared that if he could pick a theme for RDA and turn it into a book as a fun story about his company, he would write a tale about all the W2s going missing and dispatching RDA detectives to find the W2 bandit.

Riley’s entrepreneur heart is fully enjoying being a part of his family’s small business succession plan as he continues to grow into more and more responsibility within the company and will for years to come.

RDA Systems. Inc. is a successful multi-generational software and consulting company that specifically caters to small schools, towns, and counties. Our US-based team focuses on quality, modern and secure cloud-based software, and excellent customer service. To learn more about how RDA Systems’ Municipal Suite, School District Suite and Concierge Support can work for you and your team, go to www.RDASystems.com.

RDA FAMILY SPOTLIGHT: Donnica Carter

Thu, 23 Jul 2026 11:37:19 GMT

RDA FAMILY SPOTLIGHT: Donnica Carter

Donnica Carter learned about RDA Systems in 2015 during a job search. She noticed they were a Christian company, located near her home, and knew instinctively it was the company she would love to work for. She landed a support position in HR, and several years later moved into a senior role over the Human Resources and Payroll Department.

One of the big projects she worked on as head of her department was to create a new process to track insurance for the employees of RDA System’s customers due to required regulations from the Affordable Care Act (ACA). In the beginning, there was some apprehension about how they were going to set it up to remain in compliance with the IRS. However, she and the RDA team got it done. The ACA tracking system is easy to set up and runs well. This is one of her proudest accomplishments so far at RDA.

One of the things she appreciates most at RDA Systems is their family environment and their commitment to maintaining a team culture. When hiring, they always look for people who are a great fit to interact with their clients and RDA co-workers. It’s evident that the people at RDA really care about each other and each other’s lives outside of work.

Donnica describes herself as very outgoing, dependable, and loving. She enjoys eating sushi or any Asian food. Her personal mantra is Philippians 4:13 (“I can do all things through Christ who strengthens me”) because it was one of the first verses she memorized with her grandmother at three-years-old.

Of all the people Donnica would love to meet from any time period, she would choose Oprah. Sitting with her and chatting about life would be a blast. According to Donnica, “Oprah seems so intuitive and is a true inspiration.”

In addition to her role at RDA Systems, Donnica also has an entrepreneurial spirit. She recently started a travel agency and took advantage of her business to go on a trip of a lifetime to Dubai with her husband to celebrate their 11th Anniversary. They love to travel, and last year they went to Egypt for their 10th Anniversary. While in Dubai, they plan on having dinner in the sky, renting a dune buggy to ride around the desert, and relaxing on the beach.

RDA Systems is proud to have Donnica as part of their team, and they look forward to a long-lasting relationship with her.

RDA FAMILY SPOTLIGHT: Dawn Brown

Thu, 23 Jul 2026 11:36:15 GMT

RDA FAMILY SPOTLIGHT: Dawn Brown

Dawn Brown, a relatively new employee with RDA Systems , is truly enjoying her role as Client Care Specialist. Dawn’s primary responsibilities are to teach RDA clients how to use the Accounting and Payroll software systems, and provide support as needed. The biggest thing she’s noticed over the two months she’s been at RDA is how much the company enjoys being a blessing to others and serving them.

Right now, Dawn is currently working on a User Guide project for the Employee Self-Serve (ESS) System to make it even easier for RDA’s clients to navigate the system. Because she is a life-long learner, over the next 10 years Dawn plans on learning as much as possible about software development and implementation. She’s not sure how she’ll use it yet, but everything Dawn learns tends to come in handy when she least expects it.

Dawn’s motto is: “Believe you can do anything and suddenly windows of opportunity open where before only walls existed! Positive thoughts, words, feelings, and beliefs manifest a positive life. By using grateful, positive thoughts and feelings, and by focusing on dreams rather than disappointments, we can change the frequency of our energy, and the law of attraction brings positive things into our lives”.

Italian and Caribbean food are Dawn’s favorites, which is why her dish of choice is Jerk Chicken Pasta. According to Dawn, it’s the perfect blend of both – très magnifique!

Dawn has a 3 ½ year old son named Justice and a 22-year-old son named Jaden. She is a “boy Mom” through and through! Her boys are her whole world, and she tries to spend as much time with them as possible. According to Jaden, his mom can be described in three simple words: Organized, Persistent, and Dedicated. That’s high praise from an adult child.

When asked who Dawn would want to meet from any time period, she selected Jesus Christ because she has so many questions to ask Him. A few key questions she often ponders are: 1) How could You love mankind? 2) Why would You die for sinners like us? 3) Why do You love a person such as me? and 4) Who am I, that You should even take thought of me? She looks forward to getting those answers someday when she meets Jesus in person at the end of her life.

Before that happens, of course, her life continues to be full of personal and professional opportunities to experience joy and fulfillment. One of the experiences Dawn is really looking forward to later this year is attending Jaden’s college graduation where he’ll be receiving two IT degrees (Cybersecurity and Networking with a Cisco Concentration). She’s a proud Mama for sure!

RDA Systems takes pride in hiring good people and will be pleased to see Dawn flourish in her role over the years to come.

RDA FAMILY SPOTLIGHT: Dave Davis

Thu, 23 Jul 2026 11:35:30 GMT

RDA FAMILY SPOTLIGHT: Dave Davis

Dave Davis & wife Mimi are second-generation co-owners of RDA Systems . Before they bought the company from his father, Dave was pursuing his professional career with a degree in Electrical Engineering Technology. Dave had the exciting role of working with the Dornier Medical Technology team. They created the lithotripsy technology that turned invasive kidney and gallstone removal surgeries into outpatient surgeries that revolutionized the medical world.

His journey into building things started long before that when his parents bought him a rundown 1960 Austin Healy 3000. He worked hard to get it running and installing a new top, brakes, clutch, transmission, shocks and other parts. It was his companion all the way to college until he got tired of getting soaked when it rained. Now, 40 years later, he still owns the car and recently revived the engine. Dave is now toying with the idea of embarking on a restoration project, but more for the enjoyment of the restoration project rather than driving the car.

Though his father started RDA Systems back in 1980, Dave did not begin working there full-time until 1990 when they won a contract providing ERP software to Virginia K12 educational agencies. In his tenure with RDA, Dave has worn many hats including Training, Help Desk, Consulting, Design, Testing, Sales, Marketing, Accounting, HR, Management, Custodian, and anything else that may have been needed at the time. He was promoted to President in 1997, and ten years later after a successful succession plan transpired, Dave and his wife Mimi became the proud owners of RDA..

Dave attributes much of the success of RDA to the company culture which began with Dave’s father and his partner, Arnold Guess. RDA has a history of placing ethics and moral principles before profits. Dave and Mimi have continued that success by modeling their business after Jesus’ servant leadership style. According to Dave, “Creating culture is a team effort and is an ongoing endeavor. It starts with setting the company mission, vision and values. Next is hiring the right people. We invest a great deal in identifying people that have a passion to serve. Our leadership team leads by example, demonstrating what great service looks like. We serve one another, our clients, and the community.”

Dave’s history with RDA is full of proud moments, especially the instances where they were first to market providing innovative technologies like graphical user interface (X windows), adopting an open-source software platforms (linux/msql), developing browser-based applications, and offering cloud-based solutions. Dave considers democratizing expensive technology as a core value of RDA. The entire company lives out its core values through adapting, developing, and supporting ERP technology for small local governments and K-12 school districts. Dave and the entire leadership team plan to continue to serve their external community, clients, and vendors, along with their corporate team for generations to come.

On the family front, Dave and Mimi have been married 34 years and are blessed with four adult children: Robert (31), Riley (28, who is married to Emily), Ivy (26), and Rachel (24). Mimi loves animals – especially cats (she has three of them: Stripie, Tiger and Peka). She also loves managing properties. Dave affirms that they are “simple people” who enjoy time at the lake, their church and Bible studies, as well as supporting local restaurants. Dave’s favorite food is chocolate (all kinds!) and he just started eating sushi and is loving it.

When asked how his family and friends would describe Dave in just three words, he decided to ask his kids. They each provided a different snapshot to describe their Dad: Riley used the words patient, thorough, honorable, and leader. Rachel said he was kind, intelligent and brave. Ivy sees her father as hardworking, a teacher, and her supporter. Finally, Robert wrapped up the descriptions with thoughtful, faithful, and passionate. With words like that, it is easy to understand how the RDA culture feels like family because Dave permeates those characteristics wherever he goes.

Dave’s personal mantra comes from Romans 8:28 (“And we know that God causes all things to work together for good to those who love God, to those who are called according to His purpose”). When things go wrong, he does his best to capture his thoughts and rest upon the truth of God’s word – that God has a perfect plan for every outcome. And when asked who he would love to meet from any time period, Dave said it would have to be Jesus so he could tell him “in person” just how much he appreciates Jesus’ sacrificial death on the cross for Dave’s sins.

Like most people, Dave and Mimi halted their travel plans during the pandemic challenges. Now that travel has opened up almost everywhere, they plan on taking a few trips they had originally scheduled prior to the shutdown. But until then, Dave continues to enjoy his role at the helm of RDA looking for the next new technology for RDA’s clients and developing the next generation of RDA leadership.

RDA FAMILY SPOTLIGHT: ALICE MALONEY-BELL

Thu, 23 Jul 2026 11:34:36 GMT

RDA FAMILY SPOTLIGHT: ALICE MALONEY-BELL

Alice Maloney-Bell retired in 2006 after a career as a government finance manager in Delaware. Since then, she’s been working a variety of part-time jobs that have included kitchen design and home decorating, among others. One of her more interesting part-time positions was working for a monument company where she sold headstones and also designed the artwork on them. She said it was an honor to collaborate with the surviving family members in the design process to best represent the loved one who passed away.

Alice first became aware of RDA Systems in 2010 when she was hired part-time to do payroll and leave management at a Virginia school district that used RDA’s software. After having that position for many years, the district decided to eliminate her position in 2020 and gave her a one-year notice. When RDA found out about her upcoming transition, they asked her to switch sides – from user to provider – and work for them. Alice said “Yes” and began at RDA Systems in February of 2021 as a part-time Client Care Specialist.

Since then, she has thoroughly enjoyed her role even with the challenges she experienced as she shifted from one side of the desk to the other. When asked about her unique perspective of formerly using RDAs software and now having to be the point person to troubleshoot client problems, Alice stated, “It took a village! I had to learn a whole new programming and technical language to understand the backside of the software system. I’m thankful to RDA’s staff for supporting me through that learning curve.” Teamwork is definitely part of the RDA culture, and she’s very appreciative to not only receive it, but offer it as well.

Two of Alice’s proudest moments over the last two years at RDA are as follows:

1) She was so pleased the first time she was able to take a client ticket and solve it all by herself instead of reaching out to the RDA “village” and

2) When a client told her how much they appreciated her help and patience as she was troubleshooting a client issue. Alice continues to learn more and more about RDA’s software to improve her client service performance. According to Alice, “Great clients deserve great client service!”

When RDA hired Alice, they had no idea that her cat, Beau, would become part of the RDA Systems family. As a remote employee, Alice works from home. Beau inevitably joins Alice’s client service calls and even talks to her clients at times. They love having Beau participate in their conversations with Alice, and even ask where Beau is when he’s not visible. During the last RDA team meeting on Zoom, they were just about to start when everyone arrived. Then someone said, “Wait! Where’s Beau!” They joyfully waited for him to become visible on the screen and then began their meeting.

Outside of her work at RDA, Alice loves to golf and is planning on dusting off her clubs to get back into the game. For fun she enjoys going to the beach, reading historical novels, playing pickleball, and walking. She also looks for a really good cheeseburger joint when she’s out and about since it’s one of her favorite foods. When asked to choose one person from any time period she would love to meet, Alice laughed and said she couldn’t come up with just one because there are so many interesting people on earth that have done so many phenomenal things!

Three words that family or friends would use to describe Alice are helpful, patient and reliable. She has two mottos: “Always be a little kinder than necessary” and ‘Treat others as you would like to be treated.” To be a good client service representative, in addition to having the knowledge base to help clients, Alice knows it’s important to be respectful, kind, patient and understanding.

RDA Systems enjoys having Alice as part of their team and is pleased to include Beau as a bonus! They value her work ethic and can trust her with the care of all the RDA clients.

For the past 40+ years, RDA Systems has put its emphasis on service first. We build solid ERP Systems specially designed for small governments, with just what is needed and none of the fluff. We are committed to providing our clients with best-in-class service throughout the entire relationship and know that we are nothing without our clients.

Learn more about what we do at https://rdasystems.com.

RDA FAMILY SPOTLIGHT: Stacy Moore

Thu, 23 Jul 2026 11:33:45 GMT

RDA FAMILY SPOTLIGHT: Stacy Moore

Stacy Moore is the Senior Application Specialist for Software Implementation, Training, and Customer Support. She’s been working with RDA for 14 years and originally found the position through an online job search site. Since then, Stacy has been a valuable member of RDA System’s team. Her proudest moment at the company was helping nine customers go live on their Purchase Orders Requisitions Module. As she looks ahead, Stacy is pleased to offer excellent customer service and trusts that RDA will continue to expand the A+++ service they implement on a daily basis.

Stacy is described by her family and friends as caring, honest, and dependable. When Stacy dines out, her favorite dish is steak and shrimp. Having a strong professional ethic, her personal motto is to work hard and be dedicated to everything she does.

RDA Family Spotlight: Leah Hollingshead Customer Care Specialist

Thu, 23 Jul 2026 11:32:50 GMT

RDA Family Spotlight: Leah Hollingshead Customer Care Specialist

RDA Systems Employee Spotlight: Leah Hollingshead, Customer Care Specialist

At RDA Systems, we take pride in introducing the dedicated individuals who make our company thrive. Today, we’re excited to spotlight Leah Hollingshead, a key member of our Customer Care team. Leah has been with us for nearly a decade, ensuring our clients receive the best service possible. Her passion for helping others and her expertise make her an invaluable part of our team. Here’s a chance to get to know Leah Hollingshead, Customer Care Specialist, and learn more about her journey with RDA Systems .

Leah Hollingshead’s Role and Journey at RDA Systems

How long have you worked for RDA Systems?

I’ve worked for RDA Systems for approximately 10 years.

What made you interested in working for RDA Systems?

I was interested in working locally and had a lot of experience in this type of work. Once I got to know the team, I realized that the people here are what make this company special. Everyone here cares so much about their fellow teammates and the clients we serve!

What is your role at RDA Systems?

As a Customer Care Specialist, my job is to help our clients be successful with our software. When clients have questions or issues, they submit a help desk ticket, and I research the problem to help resolve it. I’m also a subject matter expert, so I assist other Customer Care Specialists when they need help, and I work on development testing, training, and other projects.

What do you enjoy most about your role?

I enjoy helping others. I use my knowledge and experience to help clients with issues and provide advice and best business practices to help them work more efficiently. Our clients are great to work with, and I enjoy helping them!

How do you feel your role contributes to RDA Systems’ mission and vision?

One of RDA Systems’ missions is to serve people, and that is my main purpose here. I understand the important role of serving our clients and making sure they receive the highest level of customer service.

What are your unique strengths that allow you to fulfill your role as well as you do?

I have many years of experience in customer service and payroll. I’m also a certified payroll professional, which gives me the knowledge to help customers understand the processes and suggest improvements.

How do you plan to grow in your role?

With the current changes in Customer Care, we are cross-training more. This will allow me to assist customers in other areas of RDA Systems. As a subject matter expert, I’m also helping other team members, which further broadens my knowledge.

Personal Insights About Leah Hollingshead

What are your favorite hobbies?

I like to spend time doing fun things with my husband and going places. I enjoy going out with friends, being outside when it’s nice, running on my treadmill, playing guitar, and spending time with my dogs, Sox and Zoey.

What motivates you?

I think it depends on the circumstances, but I consider myself a do-er. When I see something that needs to be accomplished, I like to jump in and help get it done! I love crossing things off my list!

What’s something you are planning on doing in the next year that you’ve never done before?

I want to learn country line dancing!

Thank you Leah!

At RDA Systems, we are proud to have Leah Hollingshead, Customer Care Specialist on our team. Her dedication, knowledge, and willingness to help others make her an invaluable asset. Her personal approach and commitment to excellence reflect the values we hold dear at RDA Systems.

About RDA Systems

RDA Systems. Inc. is a multi-generational software and consulting company that builds solid ERP Systems specially designed for small governments and schools. For the past 40+ years, we have focused on service first. We know we are nothing without our clients and are committed to providing you with best-in-class service throughout our relationship. Learn more about what we do at https://rdasystems.com.

Employee Spotlight: Meet Teresa Conville – A Beacon of Support at RDA Systems

Thu, 23 Jul 2026 11:29:49 GMT

Employee Spotlight: Meet Teresa Conville – A Beacon of Support at RDA Systems

At RDA Systems, the heart of our success lies in the dedication and talent of our team members. This quarter, we’re thrilled to shine the spotlight on Teresa Conville, our exceptional Client Care Specialist, whose contributions continue to make a profound impact on our organization and our clients.

Teresa joined the RDA family a year and a half ago, drawn to our market-leading products and commitment to quality. In her role, she serves as the first point of contact for our Helpdesk, providing essential support to our clients. Whether solving complex problems or guiding clients through solutions, Teresa’s ability to translate challenges into opportunities is nothing short of inspiring. Her broad and in-depth experience in financial management gives her a unique perspective that enriches her role, ensuring clients always receive informed and empathetic care.

When asked what she enjoys most about her role, Teresa shared that it’s the joy of helping people understand what they need and ensuring their problems are solved effectively. This passion aligns perfectly with RDA System s ’ mission to serve with excellence and integrity, making her an integral part of fulfilling our vision.

Teresa’s motivation stems from her philosophy to embrace life’s brevity and to seize every moment to raise the bar of excellence. Her favorite quote, “Be the change you want to see in the world,” resonates deeply with her, reflecting her commitment to making a difference both professionally and personally. Her warm personality shines in her love for sharing meals with family and her excitement for new adventures, including a planned trip to New Zealand.

We are immensely grateful for Teresa’s unwavering dedication, expertise, and the positivity she brings to RDA Systems. Her contributions not only uphold our values but also set a benchmark for excellence within our team. Thank you, Teresa, for all that you do—we are honored to have you as a vital part of our RDA family!

RDA Family Spotlight: Chad Stultz

Thu, 23 Jul 2026 11:27:15 GMT

RDA Family Spotlight: Chad Stultz

RDA Family Spotlight: Chad Stultz

Chad is the Director of Business Development at RDA , responsible for finding out the needs of potential clients and leading the process of presenting the RDA solution to local governments and K12 school systems. He loves meeting new people and helping them find solutions to their struggles.

As part of our new RDA Family Spotlight series, we asked Chad a few questions in order for you to get to know him a little better.

What drew you to RDA originally? And how has RDA changed since?

RDA is a smaller company that feels more like a family. I have worked for bigger corporations and felt like a number, but at RDA you feel like a part of a family. Really the only thing that has changed is the size of the family. We have added some new team members to better serve our clients.

Are you messy or organized?

I am both at the same time. I might have a bunch of sticky notes on my desk and it might look messy to others, but I know where everything is.

Do you have a favorite quote?

Not sure where it came from but… “Always expect the unexpected when you least expect it”.

Favorite travel spot?

Out West. Not the West Coast but the Rocky Mountain area. I have been to the desert areas and mountain areas and love them both. I love to ski and love the outdoors so I feel like no matter what time of year it is, there is always something to do out there.

What do you like to do on your days off?

Family time. Both of my kids are into mountain biking and camping so we are outside a lot. For me personally I like to play golf and I do some competitive shooting.

Where have you lived?

Atlanta GA(born and raised there), North Carolina, California, Japan, Aspen Colorado.

What is the first concert you attended?

Drivin’ n’ Cryin’ concert at an outdoor amphitheater in Atlanta.

What is your favorite meal?

Sushi. I love sushi and all the different flavors in one meal. Also steak. I love a good steak.

6/22/2026 NEW RDA PROGRAMS RELEASED

Mon, 22 Jun 2026 17:17:45 GMT

6/22/2026 NEW RDA PROGRAMS RELEASED

Release notes for release 4.1.17-47723:

Updated WV 2026 tax tables

Updated VRS Optional Life rates effective July 1, 2026
Added a deduction computation type of elected percentage of running net in payroll
Adding a flag for Secondary Job Retirement Salary to payroll and budget prep’s job and the gather jobs report in budget prep. Also added a report to set this flag in mass to payroll.
Added a PO next approver report

This release includes tax updates. Please remember there is an extra step after you run your program updates. You can find the details here in the Updating OLIP Solution .

Thank you!

The RDA Development Team

5/08/2026 NEW RDA PROGRAMS RELEASED

Fri, 08 May 2026 17:19:16 GMT

5/08/2026 NEW RDA PROGRAMS RELEASED

Release Notes for release 4.1.16-47643:

Updated MD state exemption amount for 2026
Added new field Contract Name to payroll jobs (PAYJMST) and budget prep jobs (BUDJMST) and relevant reports
Added Emergency Hospital as Staff Title for personnel export
Changed the way ER HSA is viewed on the stubs. No longer added in the net

Please ensure you take the time to update your programs this month to avoid any potential issues or missed information.

Please click here for a proposal if you are in need of assistance with any year-end processes or leave year-end procedures.

Thank you!

The RDA Development Team

3/27/2026 NEW RDA PROGRAMS RELEASED

Fri, 27 Mar 2026 17:20:23 GMT

3/27/2026 NEW RDA PROGRAMS RELEASED

Release notes for release 4.1.15-47603:

New federal 941 form and report changes for 2026
Added a balance sheet detail export (BALDET-ORDER-CSV) that will include the balance account in the second column followed by the revenue/expenditure/balance account codes that make up the total
Added the ability to uncheck Direct Draft while entering a voucher at the time of entry.
Added an A in the drop down for position 41 on the Direct Deposit file

Thank you!

The RDA Development Team

1/16/2026 NEW RDA PROGRAMS RELEASED

Tue, 20 Jan 2026 17:22:07 GMT

1/16/2026 NEW RDA PROGRAMS RELEASED

Release notes for release 4.1.13-47502:

2026 Federal tax tables
2026 FICA/FICA-M withholding limits/amounts
2026 GA Tax Update
2026 IL Tax Update
2026 ND Tax Update
2026 VA Garnishment Tax Table Update
2025 1094/1095 B/C electronic filing
2025 1099-NEC and 1099-MISC electronic filing
Updated W2s for employees with fringe benefit and retirement amounts
Added option to skip deductions with no deduction gross to keep retirees from loading into W2s
Added report for Qualified OT Compensation -This is for the OBBBA. Please see the solution on this new report.
Added option to mask SSN on Copy C of W2x4
Updated Federal W2 electronic filing for 2025
Updated IA W2 electronic filing for 2025
Updated WV W2 electronic filing for 2025
Updated IA state tax standard deductions for 2026

States with Unemployment wage changes

Illinois- $14,250

Iowa – $20,400

New York – $13,000

North Dakota- $46,600

This release includes Federal and State tax updates. Please remember there is an extra step after you run your program updates. You can find the details here in the Tax Table Solution .

Thank you!

The RDA Development Team

12/24/2025 NEW RDA PROGRAMS RELEASED

Wed, 24 Dec 2025 17:23:29 GMT

12/24/2025 NEW RDA PROGRAMS RELEASED

Release notes for release 4.1.11-47342:

2025 W2 print and archive reports
2025 1095 B/C printing and archiving
2025 1099 MISC and NEC
Changes to NY state tax tables for 2026

This release includes a state tax update. Please remember there is an extra step after you run your program updates. You can find the details here in the Tax Table Solution .

Thank you!

The RDA Development Team

10/24/2025 NEW RDA PROGRAMS RELEASED

Fri, 24 Oct 2025 17:24:23 GMT

10/24/2025 NEW RDA PROGRAMS RELEASED

Release notes for release 4.1.10-47248:

Added new HSA deduction type, “DIRECTD HSA”
Change to the VRS DC hybrid file to eliminate the pay ID from the sort/break, with the goal of eliminating duplicate records for 2 pays with the same pay date.
Added notification of approval / rejection for ESS deduction change requests.
Added GSV to control whether Annual Hours and Misc Salary will calculate Misc Unit amount and Misc Overtime amount
ND PERS report was changed such that the Adjusted DOE will be used in place of the Hire Date to determine the reported plan if no plan is in personnel demographics
Fix for JE entry date in GA AHIS reporting
Fix for Red Rover export leave balance
Created new report to zero personnel deduction lifetime amount
Change to Add Purchase Order Vouchers so the Copy Description feature will work when defaulting it to true with screen defaults
Update to GA state tax percentage
Update to MD state tax tables
Fixed menu item for clear subs for Red Rover

Thank you!

The RDA Development Team

8/1/2025 NEW RDA PROGRAMS RELEASED

Wed, 15 Oct 2025 17:25:45 GMT

8/1/2025 NEW RDA PROGRAMS RELEASED

Release notes for release 4.1.9-47140:

Red Rover menu items added in Employee Absentee and new export file
Removed restrictions on debit code from Cash Balance Summary by Bank
Added a void/reissue check process to Vendor Withholding
Change to 941 Federal Tax with Sheltered report annual gross and sheltered amounts
Added Pay ID to range screen for VRS Hybrid DC File
Change to ND TFFR Neospin Report to include all employees at year end
Added ND Pay Code to position define list
Added range on fund for monthly EFT report

Thank you!

The RDA Development Team

6/24/2025 NEW RDA PROGRAMS RELEASED

Tue, 24 Jun 2025 17:28:14 GMT

6/24/2025 NEW RDA PROGRAMS RELEASED

Release notes for release 4.1.8-47064:

Updates for 2025 NY State Tax and Wage Reporting
Updates for 2025 VA Tax Tables. Standard deduction changed to $8750
Added an undo process for ruined checks in Bank Rec. It is on the Maintenance –> Undo menu in Bank Rec
Created an audit change report for any changes made to the deduction account amounts. You now will click “CHANGE AMOUNT” to change an amount on the Deduction Description Account Maintain Screen
ND PERS reporting changes to not include RHIC. The deduction must currently:

Contain “RETIREMENT” in the deduction type AND
The first 4 characters of the deduction description ID must be “PERS” OR the first 5 must be “PSERS”

Added new Standard Deduction type of DIRECT DRAFT-CH and changes for payroll ACH “705” line

Here is a quick link to the solution for updating your tax tables .

Thank you!

The RDA Development Team

rda-systems-20260713190210

How Local Government ERP Manages Municipal Finances End-to-End

How Local Government ERP Software Manages Municipal Finances and Daily Operations

Why Municipal Finance Requires Purpose-Built ERP Software

How Do ERP Modules Connect Across the Municipal Finance Lifecycle?

How Does ERP Improve Budget Transparency for City Councils?

Scaling ERP Across Small and Mid-Sized Municipalities

Why Cloud Hosting Matters During Month-End Close and Budget Season

Procurement Automation Software for Marietta Public Agencies

Procurement Automation Software for Marietta Public Agencies

How Does Procurement Automation Reduce Administrative Workload?

What Compliance Standards Apply to Government Procurement?

Can Small Agencies Justify the Investment in Procurement Software?

How Do Marietta's Vendor Networks Influence Procurement Strategy?

When Should School Districts in Alpharetta Consider ERP Migration

When Should School Districts in Alpharetta Consider ERP Migration

What Signs Indicate Your District Has Outgrown Legacy Systems?

How Does Implementation Timing Affect District Operations?

Which ERP Features Matter Most for K-12 Financial Management?

Do Alpharetta's Growing Enrollment Trends Require Scalable Technology?

RDA FAMILY SPOTLIGHT: KYLE SANSING

RDA FAMILY SPOTLIGHT: KYLE SANSING

RDA FAMILY SPOTLIGHT: Riley Davis – Third Generation Family Employee

RDA FAMILY SPOTLIGHT: Riley Davis – Third Generation Family Employee

RDA FAMILY SPOTLIGHT: Donnica Carter

RDA FAMILY SPOTLIGHT: Donnica Carter

RDA FAMILY SPOTLIGHT: Dawn Brown

RDA FAMILY SPOTLIGHT: Dawn Brown

RDA FAMILY SPOTLIGHT: Dave Davis

RDA FAMILY SPOTLIGHT: Dave Davis

RDA FAMILY SPOTLIGHT: ALICE MALONEY-BELL

RDA FAMILY SPOTLIGHT: ALICE MALONEY-BELL

RDA FAMILY SPOTLIGHT: Stacy Moore

RDA FAMILY SPOTLIGHT: Stacy Moore

RDA Family Spotlight: Leah Hollingshead Customer Care Specialist

RDA Family Spotlight: Leah Hollingshead Customer Care Specialist

Employee Spotlight: Meet Teresa Conville – A Beacon of Support at RDA Systems

Employee Spotlight: Meet Teresa Conville – A Beacon of Support at RDA Systems

RDA Family Spotlight: Chad Stultz

RDA Family Spotlight: Chad Stultz

6/22/2026 NEW RDA PROGRAMS RELEASED

6/22/2026 NEW RDA PROGRAMS RELEASED ﻿

5/08/2026 NEW RDA PROGRAMS RELEASED

5/08/2026 NEW RDA PROGRAMS RELEASED ﻿

3/27/2026 NEW RDA PROGRAMS RELEASED

3/27/2026 NEW RDA PROGRAMS RELEASED

1/16/2026 NEW RDA PROGRAMS RELEASED

1/16/2026 NEW RDA PROGRAMS RELEASED

12/24/2025 NEW RDA PROGRAMS RELEASED

12/24/2025 NEW RDA PROGRAMS RELEASED

10/24/2025 NEW RDA PROGRAMS RELEASED

10/24/2025 NEW RDA PROGRAMS RELEASED

8/1/2025 NEW RDA PROGRAMS RELEASED

8/1/2025 NEW RDA PROGRAMS RELEASED

6/24/2025 NEW RDA PROGRAMS RELEASED

6/24/2025 NEW RDA PROGRAMS RELEASED

6/22/2026 NEW RDA PROGRAMS RELEASED

5/08/2026 NEW RDA PROGRAMS RELEASED